Below is an overview of Board positions to be elected and a summary of their key duties. The Board consists of between 7 and 9 positions and up to 4 co-opted posts provided co-opted board members remain in the minority. The Board meets monthly and each Board member may sit on or lead sub-groups or Board Committees depending on the campaigns and priorities of the Society. All Board Members shall, in the execution of their duties, act in accordance with the wider Governance policies of the Society.
Chair
The role of the Chair is to facilitate the smooth running of the Society Board, to act as a figurehead for the Society and to help guide its strategic direction by:-
- Providing leadership and focus to the Board.
- Chairing Board meetings and general members meetings.
- Setting and maintaining standards for the performance of the Board.
- Leading on the appraisal and development of the Board.
- Ensuring that the Board is effective in its tasks of setting and achieving the Society’s strategic objectives.
- Striving to establish good working relationships with Bury AFC and other groups associated with the Club.
The post holder will be elected by the Society Board for a period of 3 years, after which the post holder may stand for re-election.
Treasurer
The role of the Treasurer is to maintain the Society accounts, ensure that all statutory returns are completed and returned on time and to implement policies and procedure such that the accounts show a true and fair view and that assets of the Society are safeguarded by:-
- Maintaining computerised records of books of account.
- Reporting the financial position on a regular basis.
- Recommending actions on financial matters to the Board.
- Providing financial advice on business plans and projects.
- Preparing and submitting any statutory documents that are required.
- Facilitating the statutory audit of the Society’s annual financial statements.
The post holder will be elected by the Society Board for a 3 year period, after which the post holder may stand for re-election.
Secretary
The role of the secretary is to ensure the successful administration and organisation of board meetings, board record keeping and prompt circulation of board information. The duties of the Secretary will include:
- Taking Minutes of all meetings of the Society Board.
- Ensuring systems are in place to record and retain Minutes for all Board and Sub Committee meetings.
- Sending out of notices and other administration duties required by the Society’s constitution.
- Ensuring the smooth running and integrity of the annual elections.
- Providing advice to the Board on the interpretation of the constitution and ensuring that appropriate advice is sought where necessary.
- Safeguarding the needs of members.
The post holder will be elected by the Society Board for a 3 year period, after which the post holder may stand for re-election.
Board Member Without Portfolio
The post holder will be elected by the Society Board for a 3 year period, after which the post holder may stand for re-election.
Co-Opted Members
Up to 4 Co-opted Members may be elected to the Society Board. This should be used by the Society Board to bring in people with specific expertise which does not currently exist within the elected board members. Each potential Co-opted Member has to put him/herself up for consideration by the Society Board. If accepted, each Co-optee may serve on the Society Board for 1 year, after which they must request consideration for another 1 year term in office. There is no limit to the number of times a Co-optee may ask to be considered. A Co-optee may, of course, become an elected Board Member without Portfolio at any point. Should there be more than 4 individuals requesting a Co-optee post in any given year, the Trust Board will undertake an interview process to select the most suitable candidates. Individuals holding these posts are encouraged to commit as much time as they are able to participate in areas that suit their skills and interests.