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Shakers Community Society Limited Board Roles

Below is an overview of Board positions to be elected and a summary of their key duties. The Board consists of between 7 and 9 positions and up to 4 co-opted posts provided co-opted board members remain in the minority. The Board meets monthly and each Board member may sit on or lead sub-groups or Board Committees depending on the campaigns and priorities of the Society. All Board Members shall, in the execution of their duties, act in accordance with the wider Governance policies of the Society.

Chair

The role of the Chair is to facilitate the smooth running of the Society Board, to act as a figurehead for the Society and to help guide its strategic direction by:-  

  • Providing leadership and focus to the Board.
  • Chairing Board meetings and general members meetings.
  • Setting and maintaining standards for the performance of the Board.
  • Leading on the appraisal and development of the Board.
  • Ensuring that the Board is effective in its tasks of setting and achieving the Society’s strategic objectives.
  • Striving to establish good working relationships with Bury AFC and other groups associated with the Club.

The post holder will be elected by the Society Board for a period of 2 years, after which the post holder may stand for re-election for further 2 year periods.

Vice Chair

The role of the Vice Chair is to deputise in the absence of the Chair and to assist the Chair in ensuring that policies and procedures become embedded and that strategies are realised by:-

  • Assisting the Chairman to ensure annually agreed aims and objectives become operational realities.
  • Working with the Chair and Secretary to manage arrangements for General Meetings, open meetings and consultations etc.
  • Convening and chairing meetings in the absence of the Chair.
  • Representing the Society at key events.
  • Assisting the Chair to ensure appropriate policies and procedures are developed and implemented.
  • Creating and managing relationships with stakeholders as required by the Board and/or Chair.

The post holder post will be elected by the Society Board for a period of 2 years, after which the post holder may stand for re-election for further 2 year periods. 

Treasurer

The role of the Treasurer is to maintain the Society accounts, ensure that all statutory returns are completed and returned on time and to implement policies and procedure such that the accounts show a true and fair view and that assets of the Society are safeguarded by:-

  • Maintaining computerised records of books of account.
  • Reporting the financial position on a regular basis.
  • Recommending actions on financial matters to the Board.
  • Providing financial advice on business plans and projects. 
  • Preparing and submitting any statutory documents that are required.
  • Facilitating the statutory audit of the Society’s annual financial statements.

The post holder will be elected by the Society Board for a 2 year period, after which the post holder may stand for re-election.

Secretary

The role of the secretary is to ensure the successful administration and organisation of board meetings, board record keeping and prompt circulation of board information. The duties of the Secretary will include:

  • Taking Minutes of all meetings of the Society Board.
  • Ensuring systems are in place to record and retain Minutes for all Board and Sub Committee meetings.
  • Sending out of notices and other administration duties required by the Society’s constitution.
  • Ensuring the smooth running and integrity of the annual elections.
  • Providing advice to the Board on the interpretation of the constitution and ensuring that appropriate advice is sought where necessary.
  • Safeguarding the needs of members.

The post holder will be elected by the Society Board for a 2 year period, after which the post holder may stand for re-election.

Board Member Without Portfolio

There are between 3 and 5 Society Board Members elected for a period of 2 years, with no specific duties attached. Individuals holding these positions are encouraged to commit as much time as they are able to participate in areas that suit their skills or interests. However, it is anticipated that the following roles will need to be allocated amongst board members:

  • Membership growth and retention
  • Community engagement
  • Communications and content

The post holder will be elected by the Society Board for a 2 year period, after which the post holder may stand for re-election.

Co-Opted Members

Up to 4 Co-opted Members may be elected to the Society Board. This should be used by the Society Board to bring in people with specific expertise which does not currently exist within the elected board members. Each potential Co-opted Member has to put him/herself up for consideration by the Society Board. If accepted, each Co-optee may serve on the Society Board for 1 year, after which they must request consideration for another 1 year term in office. There is no limit to the number of times a Co-optee may ask to be considered. A Co-optee may, of course, become an elected Board Member without Portfolio at any point. Should there be more than 4 individuals requesting a Co-optee post in any given year, the Trust Board will undertake an interview process to select the most suitable candidates. Individuals holding these posts are encouraged to commit as much time as they are able to participate in areas that suit their skills and interests.

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